Microsoft Teams Rooms: Hardware, Licenses and Setup

Microsoft Teams Rooms (MTR) is Microsoft's platform for dedicated meeting-room video systems. A Teams Room is certified hardware (a camera, mics, speakers, a touch console and one or two displays) running the Teams Rooms app, signed in with a room resource account and licensed with Teams Rooms Basic or Teams Rooms Pro. People walk in, tap Join on the console, and the meeting starts with the room's camera and audio.

What Teams Rooms does

• One-touch join for meetings booked on the room's Outlook calendar.
• Content sharing from a laptop by HDMI or wirelessly from the Teams app. See sharing content in Teams Rooms.
• Room layouts such as Front Row and gallery view on one or two displays. See Teams Rooms layouts.
• Proximity join from a laptop or phone. See proximity join.
• Joining Zoom, Webex and Google Meet meetings via Direct Guest Join (guest experience, up to 720p). See join Zoom from a Teams Room.
• AI features on Pro, such as IntelliFrame and other camera and audio intelligence. See Teams Rooms AI features.

Teams Rooms is different from just running Teams on a laptop in a conference room. See Teams Rooms vs regular Teams and Teams Rooms vs BYOD.

Windows vs Android

	Teams Rooms on Windows	Teams Rooms on Android
Hardware	Small PC + touch console + USB camera/bar	All-in-one video bar or board + touch console
Rooms	Any size; best for large, multi-camera or custom rooms	Huddle to medium rooms, some large
Features	Generally gets new features first	Feature set close to Windows but can lag
Management	More peripherals and settings to manage	Fewer devices, appliance-style

Details: Teams Rooms on Windows vs Android, Teams Rooms on Windows and Teams Rooms on Android.

Certified hardware by room size

Room	Typical system	Examples we carry
Huddle (2-5)	Android bar + touch console	Logitech Rally Bar Huddle + Tap IP, Jabra PanaCast 40 VBS, Poly Studio X32
Small/medium (4-12)	Android bar or Windows kit	Logitech Rally Bar Mini + Tap IP, Poly Studio X52, Neat Bar Generation 2
Large (12-20)	Larger bar with expansion mics	Logitech Rally Bar + Tap IP, Poly Studio X72, Neat Bar Pro
Boardroom / custom	Windows compute + PTZ or multi-camera + ceiling/table mics	Poly Studio 5 Room Compute, Poly Studio 7 Room Compute, Logitech Rally Plus

Only certified devices are supported. See Teams Rooms certified devices, Teams-certified cameras, Teams Rooms hardware and best Microsoft Teams Rooms devices.

Licensing: Basic vs Pro

Every Teams Room needs a Teams Rooms license assigned to its resource account.

	Teams Rooms Basic	Teams Rooms Pro
Cost	Free	Paid, per room per month, usually on an annual commitment (Microsoft has listed it at $40/room/month in the US; check current pricing)
Limit	Up to 25 rooms per organization	No room limit
Core meetings, content sharing, calendar	Yes	Yes
Pro Management portal	Enrollment, inventory and auto updates	Full monitoring, alerts, remote config and analytics
Dual screen, Front Row, AI audio/video features, Intune, Conditional Access	No	Yes
Teams panels	Not covered	Covered (panels sign in with the room account)

Details: Teams Rooms license cost, Basic vs Pro and how to assign the license.

Resource accounts

Each room signs in with its own resource account (a Microsoft 365 room mailbox) whose password is set to never expire, so it can accept meeting invites and show the calendar. See how to create a Teams Rooms resource account.

"Downloading" Teams Rooms

You don't normally download Teams Rooms. Certified devices ship with it preinstalled and update automatically. Microsoft does publish the Teams Rooms app and recovery images for Windows-based certified compute, which admins use for reimaging or recovery. See Teams Rooms app download and Windows image.

Setup in brief

1. Pick certified hardware for the room size. See the Teams Rooms design guide.
2. Create the resource account and assign a license.
3. Mount the display, bar or camera and console; connect network and power.
4. Sign in on the device and run a test call.

Full walkthrough: how to set up Microsoft Teams Rooms. Requirements: Teams Rooms requirements and network requirements.

Management and updates

Basic tasks like inventory and device status have lived in the Teams admin center. Microsoft has announced that Teams device management is moving from the Teams admin center to the Teams Rooms Pro Management portal; check Microsoft's current docs for which device types have moved. See Teams admin center for rooms, Pro Management portal and updating Teams Rooms. For problems, start with Teams Rooms troubleshooting.

Rolling out Teams Rooms? Send us your room list and we'll match certified hardware to each space.

Related guides

• Google Meet Hardware: Devices, Licenses and Setup
• Microsoft Teams Rooms requirements: hardware and accounts
• Join Teams or Zoom from Google Meet hardware
• Join Zoom or Google Meet from a Microsoft Teams Room
• Microsoft Teams Rooms for huddle rooms: equipment and setup
• Microsoft Teams Rooms for medium rooms: equipment and setup

All teams, zoom and meet guides →