There are four ways to share content in a Microsoft Teams Room: join the meeting from your laptop and share, plug into the room's HDMI ingest cable, cast wirelessly from Teams on your device, or use Miracast (Win + K) on supported Teams Rooms on Windows devices. Miracast needs a Teams Rooms Pro license, works only on Windows, and today supports all-in-one board devices rather than console-based rooms.
Sharing options compared
| Method | How it works | Platforms | Notes |
|---|---|---|---|
| Join and share from laptop | Join the same meeting on your laptop, with audio off, then share screen | Windows and Android rooms | Most reliable for remote viewers. Turn off laptop audio to avoid echo |
| HDMI ingest | Plug a laptop into the room's HDMI input | Windows and Android, depending on hardware | Works without the laptop being in Teams |
| Cast from Teams | Use Cast in the Teams app to send your screen to a nearby room | Depends on version and device | Uses proximity detection |
| Miracast | Win + K from a Windows PC | Teams Rooms on Windows, all-in-one boards, Pro license | Off by default; enable in Pro Management portal |
| Wireless presentation system | A third-party receiver feeds the HDMI ingest | Any | Adds AirPlay, Google Cast or buttons |
HDMI ingest
On Teams Rooms on Windows, HDMI ingest is usually on the touch console or the compute unit. The Logitech Tap has HDMI input for PC-based rooms. When someone plugs in, the room shows the laptop on the front display. With auto-share enabled, it also shares into the meeting.
Teams Rooms on Android devices support HDMI ingest on hardware that has an HDMI input. Check the device's spec sheet.
HDMI adapters: Most laptops need a USB-C to HDMI adapter. Leave one tethered to the table cable so it doesn't walk off. For one-cable rooms, Logitech Swytch or Logitech Extend connect a laptop to the room's camera and display over USB-C.
If the room reports an HDMI or display error, see Teams Rooms HDMI issues.
Miracast in Teams Rooms
Microsoft's current requirements:
- Teams Rooms on Windows only. Not available on Android.
- A Teams Rooms Pro license.
- An all-in-one touch board device. Console-based rooms aren't supported yet.
- The user's Windows PC must support Miracast.
To enable it:
- Open the Teams Rooms Pro Management portal.
- Go to Rooms > [room] > Settings > Device.
- Turn Miracast on. Optionally require a connection PIN.
- Apply and restart the device.
Users press Win + K on their PC and pick the room. Miracast connects over the network where possible and falls back to a direct peer-to-peer link. Check Microsoft's Teams Rooms Miracast documentation for changes.
Wireless presentation systems
For Mac, iPhone and Android users, or rooms where Miracast isn't supported, add a wireless presentation receiver to the HDMI ingest. See wireless screen sharing, wireless presentation systems and Yealink RoomCast with Teams.
Whiteboards and content cameras
To share a physical whiteboard, add a content camera such as Logitech Scribe. See whiteboarding in Teams Rooms.
More: how to use a Teams Room, Teams Rooms on Windows, proximity join.
Want one-cable or wireless sharing in your Teams rooms? Tell us what devices your staff carry and we'll recommend a setup.
Related guides
- What Is Content Sharing in Meeting Rooms? Wired vs Wireless
- Teams Rooms display disconnected and HDMI adapter errors
- What Is HDMI Ingest? Wired Sharing in Meeting Rooms
- Wireless screen sharing for conference rooms
- How to Reset or Recover a Microsoft Teams Rooms Device
- How to Set Up Microsoft Teams Rooms: Step by Step
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