A boardroom video conferencing system is a full room kit, not a single video bar: one or two large displays, a PTZ or multi-camera setup that can see a long table, ceiling or table microphones spread along the seats, speakers, a touch controller and a room computer or codec running Teams Rooms or Zoom Rooms. Most boardrooms for 12-20 people land between about $6,000 and $20,000 in hardware before displays and installation.
What a boardroom system includes
| Component | Typical choice | Why it matters |
|---|---|---|
| Displays | Dual 75-86" displays, or one large display/LED wall | One screen for people, one for content |
| Camera | PTZ with optical zoom, or 2-3 cameras with auto-switching | Long tables need zoom and multiple angles |
| Microphones | Ceiling arrays or table mics every few seats | No one should be far from a mic |
| Speakers | Bar speakers, add-on speakers or ceiling speakers | Even volume down the table |
| Compute | Teams Rooms PC, Android appliance or codec | Runs the meeting platform |
| Control | Table touch console, room scheduling panel | One-touch join and booking |
| Content sharing | HDMI/USB-C at the table plus wireless sharing | Guests can present without help |
Boardroom system options
| System | Platform | Camera | Price |
|---|---|---|---|
| Logitech Rally Plus | Teams, Zoom, BYOD | 4K PTZ, 2 speakers, 2 mic pods | $2,759 (add compute) |
| Poly G7500 | Teams, Zoom, BYOD | Modular codec, choose cameras | $2,075 (add camera and mics) |
| Yealink MVC S80 | Teams Rooms on Windows | SmartVision 80, 20x PTZ | $5,508 |
| Yealink MVC S90 | Teams Rooms on Windows | 2x UVC86 + AVHub | $11,796 |
| Yealink MVC S98 | Teams Rooms on Windows | 3x SmartVision 80 multi-camera | $17,879 |
Prices can change. Specs are manufacturer-published.
For a ready-made shortlist by budget, see best boardroom video conferencing systems.
Boardroom cameras
A long table defeats wide-angle video bars. People at the far end end up tiny. Choose one of these:
- One PTZ camera with presets. Good for rooms up to about 20 feet deep. Examples: AVer CAM520 Pro3 (12x optical), Poly Studio E60 (12x optical with presenter tracking) or Logitech Rally AI Camera Pro.
- Multi-camera with auto-switching. Two or three cameras at the front and side, with software switching to whoever is talking. The Yealink MVC S98 is built for this; the dual-lens Poly Studio E70 on a Poly G7500 or Windows compute is a common front camera in these designs. See multi-camera conference rooms.
- Center-of-table camera. A companion camera like Logitech Sight gives close-up views of people facing each other along the table.
Boardroom microphones
Plan for coverage, not for a single "best mic."
| Room | Mic plan |
|---|---|
| 10-12 seats | Bar mics plus 1-2 table mics such as Logitech Rally Mic Pod |
| 12-20 seats | 2-4 table mics or 1-2 ceiling arrays |
| 20+ seats or clear-table design | Ceiling arrays such as Yealink CM20 or Poly IP Ceiling Microphone |
Ceiling mics keep the table clean, which many boardrooms want. They need a suitable ceiling height and good room acoustics. More in conference room microphones and best ceiling microphones.
Displays and LED walls
Most boardrooms use dual displays: remote participants on one, shared content on the other. Teams Rooms and Zoom Rooms both support dual-screen front-of-room layouts on supported hardware. For very wide rooms, a direct-view LED wall gives a seamless image but costs much more and needs specialist installation. See dual display conference rooms and LED video walls.
Size the screen to the farthest seat. Our TV size guide has the math.
Boardroom layout
| Layout | Notes for video |
|---|---|
| Long rectangular table | Most common. Camera at the screen end. Keep the far end within camera zoom range. |
| Boat-shaped or tapered table | Wider at the middle, narrower near the screen, so everyone sees the camera. |
| U-shape | Open end faces the screen. Good sightlines. See U-shape setup. |
| Hollow square | Hard for one camera. Plan for multiple cameras. |
Keep the end of the table closest to the screen at least 4-6 feet (1.2-1.8 m) from the displays. See conference table layouts and camera placement.
Control, scheduling and sharing
- Touch console at the table, such as the Logitech Tap IP or Poly TC10, for one-touch join.
- Scheduling panel outside the door, such as the Yealink RoomPanel Plus E2.
- Wireless sharing so guests can present without cables. See wireless screen sharing.
- Table connectivity with power and HDMI/USB-C in a table box. See conference table power and connectivity.
Boardroom budget tiers
| Tier | What you get |
|---|---|
| Entry | Large-room video bar plus 1-2 expansion mics, single display |
| Mid | PTZ kit or bar with companion camera, dual displays, table mics, touch console |
| Premium | Multi-camera kit, ceiling mic arrays, dual large displays or LED wall, professional install and acoustic treatment |
Acoustics matter as much as hardware in a boardroom. Hard walls and glass cause echo that no mic can fully fix. See conference room acoustics.
Planning a boardroom? Send us the room dimensions, seat count and platform and we'll design a complete system.
Related guides
- Financial Services Boardroom: Video Conferencing Guide
- Church Live Stream Audio Setup: Mixes, Mics and Sync
- Poly Microsoft Teams Rooms Systems: Options and Setup
- City Council Meeting Streaming: Equipment and Setup
- How to Plan a Boardroom AV Upgrade, Step by Step
- Large Conference Room Video Conferencing Setup
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