Teams Rooms AI Features: Copilot, Facilitator, Voice ID

Microsoft Teams Rooms can use Copilot, live transcription, recording and in-room voice and face recognition, so a meeting recap correctly says who in the room said what. Most of these need a Teams Rooms Pro license on the room, transcription turned on in the meeting policy, and Microsoft 365 Copilot licenses for the people who want Copilot. Face recognition works only on Teams Rooms on Windows; voice recognition works on Windows and Android.

Feature summary

Feature	Room license	Platform	Other requirements
Transcription	Basic or Pro	Windows, Android	Transcription allowed in meeting policy
Recording	Basic or Pro	Windows, Android	Recording allowed in meeting policy; started by a participant
Copilot in the room	Pro	Check Microsoft's current list per platform	Copilot enabled in meeting policy; users need a Microsoft 365 Copilot license; transcription on
Voice (speaker) recognition	Pro	Windows, Android	Transcription on; people enroll a voice profile
Face (people) recognition	Pro	Windows only	Supported camera or Cloud IntelliFrame; people enroll a face profile
IntelliFrame	Pro	Windows (supported cameras); Cloud IntelliFrame on Windows and Android	Supported camera or Cloud IntelliFrame

Based on Microsoft Learn documentation as of 2026. Microsoft updates these features often; check Teams Rooms release notes.

Copilot in Teams Rooms

Copilot uses the meeting transcript to answer questions and produce recaps. When the room has recognition turned on, Copilot can attribute what people in the room said to them by name instead of to "Conference Room 4."

Requirements:

1. Teams Rooms Pro assigned to the room's resource account. See Teams Rooms Pro license.
2. Microsoft 365 Copilot licenses for the users who will use Copilot.
3. Meeting policy: Copilot set to On (or On only with retained transcript), and transcription allowed.
4. Recording allowed if you want recaps from recorded meetings.

Transcription and recording in a Teams Room

Anyone in the meeting can start transcription or recording from the room console if the meeting policy allows it. The transcript and recording are stored with the meeting, the same as in a normal Teams meeting. Rooms don't need a special recording device.

Room mics matter here. Transcription quality depends on clean audio, so use a bar with good pickup or add expansion mics. See Teams Rooms audio and how to record meetings in a conference room.

Voice recognition (Intelligent Speaker)

Teams Rooms can identify who is speaking in the room by voice:

• Each person creates a voice profile in the Teams app under Settings > Recognition.
• Admins control enrollment with Teams AI policies (voice and face enrollment is on by default; changes are made in PowerShell).
• Transcription must be on in the meeting policy, or voice identification won't happen.
• No special microphone is needed for Teams Rooms on Windows: Microsoft says the mics included with Teams Rooms on Windows devices support Intelligent Speaker. Certified Intelligent Speaker devices are optional for better audio.

Face recognition

Face recognition labels people seen by the room camera with their names:

• Requires Teams Rooms Pro and Teams Rooms on Windows. Not supported on Android.
• Requires a supported camera (see Microsoft's IntelliFrame camera list) or Cloud IntelliFrame.
• Off by default. Turn it on in the Teams Rooms Pro Management portal (Rooms > Settings > Recognition) or on the room console.
• Each person must enroll a face profile. People who haven't enrolled appear as "Participant 1, 2…".

Microsoft states face and voice profiles are encrypted, used only for in-meeting identification, transcription and AI recaps, and users can unenroll at any time. Review your privacy and works-council requirements before enabling. See Teams Rooms IntelliFrame and multi-camera.

Facilitator

Facilitator is Microsoft's AI agent for Teams meetings that takes notes, tracks action items and keeps time. It's tied to Microsoft 365 Copilot licensing and rolled out in Teams meetings first. Support in meetings joined from Teams Rooms, and which room platforms show it, is still evolving, so check Microsoft's current Facilitator documentation before planning around it.

Hardware for AI features

Any certified Teams Rooms device runs Copilot and transcription. For face recognition and on-camera IntelliFrame, choose a Windows room with a supported camera; Cloud IntelliFrame is also listed for Android rooms. Good starting points:

• Logitech Rally Bar 2 or Rally AI Camera with a Windows room PC
• Poly Studio X72 / V72 with Poly Studio 5 Room Compute
• Neat Bar Pro for Android rooms (voice recognition, not face)

Check the camera against Microsoft's IntelliFrame list before buying. See Teams Rooms certified devices and Teams Rooms on Windows vs Android.

Want AI-ready Teams Rooms? Tell us your rooms and we'll spec hardware that supports the features you need.

Related guides

• Teams Rooms Pro license: features, price and setup
• Logitech Rally AI Camera Pro: Teams, Zoom & Meet support
• Logitech Rally AI Camera with Teams, Zoom and Google Meet
• Logitech Rally Bar 2 with Teams, Zoom and Google Meet
• Microsoft Teams Rooms Design Guide: Sizes and Layouts
• Neat Bar Pro with Teams, Zoom and Google Meet

All teams, zoom and meet guides →