A Microsoft Teams Room (MTR) is a dedicated meeting room system that runs the Teams Rooms app on certified hardware, so anyone can join a Teams meeting with one tap. It needs five things: certified compute (a Windows PC or an Android video bar), a touch console, a camera, audio (mics and speakers), and one or two displays, plus a Teams Rooms Basic or Pro license for the room's resource account.
The components
| Component | What it does | Typical options |
|---|---|---|
| Compute | Runs the Teams Rooms app | Windows mini PC in a certified kit, or built into an Android video bar |
| Touch console | Join, share, control camera and volume | 8-10 in touch panel at the table |
| Camera | Captures the room | Video bar camera, smart camera, PTZ, 360 center camera |
| Audio | Mics and speakers with echo cancellation | Built into the bar, plus expansion mics or ceiling mics |
| Display | Shows remote people and content | One or two commercial displays |
| Extras | Scheduling panel, content camera, HDMI ingest | Room panel outside the door, whiteboard camera |
Windows vs Android Teams Rooms
Teams Rooms on Android runs on the video bar itself, paired with a network touch console. Fewer boxes, simpler install, good for huddle to medium rooms.
Teams Rooms on Windows uses a certified PC kit with USB peripherals. It supports more cameras and audio options and gets some features first, which suits larger and custom rooms.
Full comparison: Teams Rooms on Windows vs Android.
Kits by room size
| Room | People | Example kit | Type |
|---|---|---|---|
| Huddle | 2-6 | Logitech Rally Bar Huddle + Tap IP | Android appliance |
| Small / medium | 4-12 | Logitech Rally Bar Mini + Tap IP, Yealink MVC S40 | Android / Windows |
| Medium | 6-12 | Poly Studio X52 with TC8 | Android appliance |
| Medium / large | 10-20 | Logitech Rally Bar + Tap IP, Yealink MVC S50 | Android / Windows |
| Large / boardroom | 12+ | Yealink MVC S80, Poly Studio 7 Room Compute with PTZ and ceiling mics | Windows |
| Extra-large / multi-camera | 20+ | Yealink MVC S90, Yealink MVC S98 | Windows |
For picks across brands, see best Microsoft Teams Rooms devices. Brand pages: Logitech, Poly, Yealink, Neat, Jabra.
Licensing
Every Teams Room needs a Teams Rooms license on its resource account:
- Teams Rooms Basic: free, core meeting features, limited to 25 rooms per organization.
- Teams Rooms Pro: paid per room per month, adds dual display, Front Row, multi-camera support, AI audio and video, Teams panels, and full Pro Management portal monitoring.
Check Microsoft's current pricing. Details: Teams Rooms Basic vs Pro and license cost.
Can a Teams Room join Zoom meetings?
Yes. Teams Rooms can join Zoom, Webex and Google Meet meetings through Direct Guest Join when the admin enables it, with a simplified guest feature set (up to 720p, one display, no HDMI content sharing). Some video bars can also run Zoom Rooms instead, so you can choose per room. See Teams Rooms direct guest join and Teams and Zoom conference rooms.
What else to plan
- Network: wired Ethernet, PoE for consoles, and Microsoft's network requirements. Network requirements.
- Resource account: a room mailbox that the device signs into. Resource account guide.
- Mounting and cabling: video bar mounts, conference room wiring.
- Requirements checklist: Teams Rooms requirements.
Step-by-step installation: Teams Rooms setup guide.
Planning Teams Rooms across several spaces? Send us your room list for a matched kit for each.
Related guides
- Microsoft Teams Rooms: Hardware, Licenses and Setup
- Best Conference Cameras for Microsoft Teams Rooms
- How to Convert a Conference Room to Microsoft Teams Rooms
- How to Set Up Microsoft Teams Rooms: Step by Step
- Teams Rooms certified devices: bars, kits and peripherals
- How to join a meeting from a Microsoft Teams Room
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