How to join a meeting from a Microsoft Teams Room

To join a meeting from a Microsoft Teams Room, book the room in the meeting invite, then tap Join next to the meeting on the room's touch console when it's time. If the room wasn't invited, you can join by entering the meeting ID and passcode on the console, add the room from your laptop with proximity join, or start a new meeting from the console and invite people.

Option 1: Join a scheduled meeting

This is the normal way and the most reliable.

1. Invite the room. In Outlook or Teams, add the room's resource account to the meeting, using the room finder or the room's email address.
2. The room accepts the invite and the meeting appears on the console and front-of-room display.
3. Tap Join on the console when the meeting starts.

If the meeting doesn't show up, the room may not have accepted the invite. See Teams Rooms calendar sync failed.

Option 2: Join with a meeting ID

If the room isn't on the invite:

1. On the console, tap Join with an ID (or Meeting ID).
2. Enter the meeting ID and passcode from the Teams invite.
3. Tap Join.

Availability of this option can depend on the Teams Rooms version and admin settings.

Option 3: Proximity join from your laptop

Teams Rooms can broadcast a Bluetooth beacon so nearby laptops and phones detect the room.

1. On your laptop, join the meeting in Teams as usual.
2. On the pre-join screen, choose Room audio. Teams suggests nearby rooms.
3. Select the room. It joins the meeting, and your laptop's audio is turned off to avoid echo.

Bluetooth beaconing must be enabled on the room. See Teams Rooms proximity join.

Option 4: Start an ad-hoc meeting

1. On the console, tap Meet or New meeting.
2. Use Add participants to invite people by name or phone number (if the room has calling enabled).

Joining Zoom, Webex or Google Meet

Teams Rooms can join some third-party meetings using Direct Guest Join. If an admin has enabled it and the room is invited to a Zoom, Webex or Google Meet meeting, a Join button appears on the console like any Teams meeting. See Teams Rooms Direct Guest Join.

Sharing your screen

Once the room is in the meeting:

• Join from your laptop with audio off and click Share.
• Wired HDMI or USB-C at the table, if the room has an ingest. Content goes to the room display.
• Casting from Teams, on rooms that support it.

See Teams Rooms content sharing and wireless screen sharing.

Console controls during a meeting

Control	What it does
Mute	Mutes room mics
Camera	Turns room video on or off; on some rooms, controls PTZ or framing
Volume	Room speaker volume
Share	Shows wired content
People / Add	Invites participants
Layouts	Changes front-of-room view, such as Front Row. See Front Row layouts.
Leave	Ends the room's connection

Common problems

Problem	Fix
Meeting not on the console	Check the room accepted the invite; see calendar sync
No Join button for Zoom/Webex	Direct Guest Join is off or the invite format isn't recognized
Echo when someone joins from a laptop in the room	They need to join with audio off or use Room audio
Console unresponsive	Restart the room; see Teams Rooms troubleshooting

For more on using the room, see the Teams Rooms user guide and Teams Rooms training.

Want a room that's this easy for every user? Tell us your room sizes and we'll recommend Teams Rooms kits.

Related guides

• Join Zoom or Google Meet from a Microsoft Teams Room
• How to Use a Microsoft Teams Room: User Guide
• How to Join Microsoft Teams Meetings from a Zoom Room
• How to Reset or Recover a Microsoft Teams Rooms Device
• How to Set Up Microsoft Teams Rooms: Step by Step
• Join Teams or Google Meet from a Zoom Room

All teams, zoom and meet guides →