To set up a conference room scheduling panel, mount it outside the room at eye level, connect it to a PoE network port, pick the scheduling app (Microsoft Teams Panel, Zoom Rooms Scheduling Display or a third-party booking system), and sign it in with the room's calendar resource account. The panel then shows free/busy status, upcoming meetings and lets people book or check in.
Before you start
| Need | Notes |
|---|---|
| Room resource account | Microsoft 365/Exchange room mailbox or Google Workspace room resource |
| Platform license | Teams panels need Teams Rooms Pro on the room account, or a Teams Shared Space (formerly Shared Device) license for a panel outside a room with no Teams Rooms system. Teams Rooms Basic doesn't cover panels. Zoom Rooms Scheduling Display uses your Zoom Rooms setup |
| PoE network port | Most panels run on PoE; check whether an injector is included |
| Mounting surface | Drywall, glass or mullion beside the door |
| Compatible panel | Certified for your platform |
Step by step
-
Choose the panel. Match it to your platform:
- Logitech Tap Scheduler: 10.1 in, PoE (802.3af), runs Teams Panel, Zoom Rooms Scheduling Display, Logitech Room Booking, Robin, Appspace and others. Glass, drywall, mullion and corner mounts included.
- Yealink RoomPanel E2: 8 in Android 13 panel with RGB LED bars, PoE or DC.
- Yealink RoomPanel Plus E2: 10.1 in version.
- Neat Pad Gen 2: 8 in, works as controller or scheduler (mount kits sold separately).
- Poly TC10: 10.1 in controller or scheduler with LEDs.
- Pick the location. Next to the door, on the latch side, at a comfortable eye height. Keep it visible from the hallway so the LED status works from a distance. Check local accessibility guidance for reach heights.
- Run a network drop. Pull a category cable to the mount point. Connect it to a PoE switch port or a PoE injector.
- Mount the panel. Use the included bracket for drywall, glass or mullion. Glass mounts often need a matching backplate on the inside to hide the cable.
- Power on and connect. The panel boots on PoE. Set network settings if you don't use DHCP.
- Choose the app. On first boot, select Teams, Zoom or your booking provider.
- Sign in. Sign in with the room's resource account, or pair through the platform's admin portal (Teams Admin Center or Zoom admin portal). See Teams Rooms resource account and Zoom Rooms scheduling display.
- Configure features. Set check-in, auto-release of no-show bookings, walk-up booking length and whether meeting subjects are shown.
- Test. Book the room from Outlook or Google Calendar and check the panel updates. Book from the panel and check the calendar.
Common mistakes
- No PoE. The panel won't power up on a non-PoE port.
- Wrong license. Panels sign in but features are missing or the panel shows an error.
- Meeting subjects showing private info. Adjust calendar processing to hide subjects.
- Auto-release too aggressive. If check-in is required but people forget, meetings get cancelled. Start with a generous window.
- Panel on the wrong side of glass. Inside-facing panels can't be read from the hallway.
Related: what is calendar integration for rooms, what is a room scheduling panel, Teams Rooms panels and meeting room status lights.
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