A room scheduling panel is a small touchscreen mounted outside a meeting room that shows whether the room is free or booked, lists upcoming meetings, and lets people book, extend or release the room on the spot. It syncs with the room's calendar in Microsoft 365, Google Workspace or a booking platform, and most use colored LED lights so you can see status from down the hall.
How it works
- The room gets its own calendar, called a resource or room account. See what is a room resource account.
- People book the room from Outlook, Google Calendar or a booking app.
- The panel reads that calendar over the network and shows the schedule.
- Walk-up users tap to book an open slot; the booking writes back to the calendar.
- Check-in: many systems release a booking if nobody checks in within a set time, freeing up "ghost" bookings.
- The panel's LEDs turn green when free and red when busy (exact behavior varies by model).
Most panels are powered over Ethernet (PoE), so one network cable runs power and data. See PoE for meeting room devices.
Panel software options
| Software | Works with | Notes |
|---|---|---|
| Microsoft Teams Panels | Microsoft 365 calendars | Requires Teams Rooms Pro on the room account (Basic doesn't cover panels) or a Teams Shared Space license; see Teams Rooms panels |
| Zoom Rooms Scheduling Display | Zoom with Microsoft 365, Google or Exchange calendars | See Zoom Rooms scheduling display |
| Google Calendar room booking | Google Workspace | Support depends on the panel model |
| Third-party booking apps | Varies | Some panels run partner apps; check the vendor's supported list |
Licensing changes; check the current requirements with Microsoft or Zoom before you buy.
Scheduling panel vs touch controller
| Scheduling panel | Touch controller | |
|---|---|---|
| Where | Outside the door | On the table inside |
| Job | Show and book the room | Start and run meetings |
| Users | Anyone walking by | People in the meeting |
Some devices can be set up as either, but one unit can't do both jobs at once. See what is a touch controller.
Why rooms need them
- Stops people walking into booked meetings.
- Frees rooms that were booked but not used.
- Lets walk-up users grab a free room without a laptop.
- Usage data (where the platform supports it) shows which rooms are over- or under-used. See room occupancy analytics.
What to look for when buying
- Platform support for your calendar and meeting system.
- LED status lights visible from the hallway.
- PoE power, so no outlet is needed by the door.
- Mounting for glass walls, drywall or mullions.
- Screen size: 8 in works for most doors; 10 in is easier to read and use.
- Central management for updates across many rooms.
Scheduling panels we carry
| Panel | Size | Platforms |
|---|---|---|
| Logitech Tap Scheduler | 10.1 in, PoE, LED status | Teams, Zoom |
| Yealink RoomPanel E2 | 8 in, Android 13, LED status bars | Teams, Zoom |
| Yealink RoomPanel Plus E2 | 10.1 in, Android 13 | Teams, Zoom |
| Neat Pad Generation 2 | 8 in PoE, controller or scheduler | Teams, Zoom, Meet |
| Neat Pad Pro | 10.1 in PoE, controller or scheduler | Teams, Zoom, Meet |
| Poly TC10 | 10.1 in PoE, controller and scheduler | Teams, Zoom |
| AVer CP10 G2 | 10.1 in PoE+, controller/scheduler | Zoom |
For setup steps, see how to set up a conference room scheduling panel and meeting room booking panels.
Adding panels across a floor? Send us your room count and calendar system for a scheduling quote.
Related guides
Outfitting several rooms, or reselling? Get a volume quote or apply for wholesale pricing →
