Microsoft Teams panels are certified touchscreens mounted outside a meeting room. They show the room's Outlook/Exchange calendar, display availability with colored LEDs, and let people book the room on the spot, extend or check in to a meeting. Panels sign in with the room's resource account and need a Teams Rooms Pro license; Teams Rooms Basic does not cover panels.
How Teams room booking works
- Each room has a resource account (a room mailbox) in Microsoft 365. See create a resource account.
- People book the room from Outlook or Teams by adding it to a meeting, or use Room Finder in Outlook to search by building, floor and capacity.
- The panel outside the door shows the same calendar and lets walk-ups book free time.
- The Teams Room inside joins the meeting with one tap.
Room Finder depends on rooms being organized into room lists with location data. See set up a conference room in Outlook.
Certified Teams panels we carry
| Panel | Screen | Power | Notes | Price |
|---|---|---|---|---|
| Logitech Tap Scheduler | 10.1" | PoE | LED status lights, managed in Logitech Sync | $868 |
| Poly TC10 | 10.1" | PoE | Works as in-room controller or scheduling panel, color LEDs | $912 |
| Neat Pad Gen 2 | 8" | PoE | Controller or scheduler, room sensors | $2,376 |
| Neat Pad Pro | 10.1" | PoE | Controller or scheduler for larger rooms, room sensors | $1,526 |
Check that the exact model and mode are on Microsoft's certified list for Teams panels. Compare more in meeting room booking panels.
Panel licensing
| License | Covers panels? |
|---|---|
| Teams Rooms Pro | Yes. Pro licenses can be used for both Teams Rooms systems and Teams panels |
| Teams Rooms Basic | No. Basic covers Teams Rooms systems only, up to 25 per tenant |
Room check-in with a Teams panel is a Pro feature. Check current pricing and terms with Microsoft. More in Teams Rooms Pro license and Basic vs Pro.
Panel features
- Show current and next meetings with organizer and time.
- Book, extend or end a meeting from the panel.
- Check-in, with automatic release of no-show bookings if configured.
- LED availability colors visible down the hall.
Occupancy sensors
Occupancy data helps release rooms that were booked but never used and shows real utilization. Sources include:
- Camera people counting on certified Teams Rooms devices (a Teams Rooms Pro feature).
- Device sensors: Neat Pads report temperature, humidity, VOC and ambient light; some Logitech devices include presence radar and report through Sync.
- Third-party sensors integrated through workplace platforms.
See meeting room status lights for in-use indicators.
Setting up a Teams panel
- Mount the panel outside the room at about eye height and run PoE.
- On first boot, choose Microsoft Teams and sign in with the room's resource account.
- Assign a Teams Rooms Pro license to the account. See assign a Teams Rooms license.
- Configure check-in, auto-release and LED behavior in the panel settings or the Teams admin center.
Alternatives
E-ink panels and iPads can also show room calendars through third-party apps. They're cheaper but aren't Teams-certified panels. See e-ink meeting room displays and iPad booking displays.
Rolling out booking panels across floors? Send us your room list and we'll quote panels, mounts and PoE.
Related guides
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