A Zoom Rooms Scheduling Display is a touch panel mounted outside a meeting room that shows whether the room is free and lets people book it on the spot. It runs the Zoom Rooms app in scheduling display mode and is tied to a Zoom Room in your account. Zoom's documentation states that a Zoom Rooms license covers scheduling displays for that room, so you don't normally need a separate license for a panel paired with a licensed Zoom Room. Check with Zoom if you want a panel for a space that has no Zoom Room, since Zoom sells workspace reservation products for that case.
What a scheduling display does
- Shows the room name and status (available, busy, upcoming meeting).
- Lists the day's meetings from the room's calendar.
- Lets people book the room for an ad-hoc meeting.
- Supports check-in and auto-release of no-show bookings, where enabled.
- Can show LED status lights on panels that have them.
Licensing
| Situation | License |
|---|---|
| Panel outside a room that has a Zoom Rooms license | Covered by the room's Zoom Rooms license |
| Panel for a space with no Zoom Room (no video system) | Ask Zoom about workspace reservation licensing |
Zoom's packaging changes, so confirm current terms on Zoom's pricing page or with your Zoom account rep. See Zoom Rooms license cost.
Supported panels
Zoom supports iPads and Android tablets running the Zoom Rooms app, plus purpose-built PoE room panels from hardware partners:
| Panel | Screen | Notes |
|---|---|---|
| Logitech Tap Scheduler | 10.1 in | PoE, LED status lights, Teams and Zoom |
| Neat Pad Gen 2 | 8 in | Works as a controller or scheduler |
| Neat Pad Pro | 10.1 in | Controller or scheduler |
| Poly TC10 | 10.1 in | Controller or scheduler |
| Yealink RoomPanel E2 | 8 in | Android scheduling panel with LED |
| Yealink RoomPanel Plus E2 | 10.1 in | Larger scheduling panel |
| AVer CP10 G2 | 10.1 in | Controller or scheduler |
Purpose-built panels are easier to deploy than tablets: one PoE cable, a wall mount, LED status lights, and no battery to manage. Check Zoom Rooms certified hardware for the current list.
How to set up a scheduling display
- Make sure the room exists in the Zoom web portal and has a calendar resource linked. See Zoom Rooms admin portal and calendar integration.
- Mount the panel outside the room and connect it to a PoE switch port (or power and Wi-Fi for a tablet).
- On the panel, choose Zoom Rooms and the scheduling display mode. On a tablet, install the Zoom Rooms app.
- Sign in with the room's activation code, or with admin credentials and select the room.
- Configure check-in, auto-release and display options in the room's settings in the web portal.
Mounting tips
- Mount at a consistent height beside the door so it's easy to read and reach; follow ADA reach-range guidance in the US.
- Use glass mounts for glass walls; plan cable routing before the wall is finished.
- Put the panel where people walking by can see the status light.
More on panels in meeting room booking panels, meeting room status lights and iPad booking displays.
Adding scheduling panels to your Zoom Rooms? Get a quote for panels and mounts.
Related guides
Outfitting several rooms, or reselling? Get a volume quote or apply for wholesale pricing →
