A Zoom Rooms license is a per-room subscription that lets certified room hardware run Zoom as a shared meeting room. At the time of writing, Zoom's pricing page lists Zoom Rooms at $49 per room per month billed monthly, or $41.58 per room per month billed annually (about $499 a year). Prices change, so confirm on Zoom's site or with Zoom sales before you budget. The license is separate from user plans like Zoom Workplace Pro.
What a Zoom Rooms license includes
Zoom lists these features with the Rooms plan (check Zoom's page for the current list):
| Area | Included |
|---|---|
| Room features | Intelligent Director and smart gallery, dynamic layouts, wireless proximity and multi-share, up to 3 displays, multiple room controllers, unlimited cameras |
| Signage and scheduling | Unlimited digital signage and scheduling displays |
| Room control | Lighting and room controls, Companion Zoom Rooms, Kiosk mode |
| Meetings | One-tap join for Zoom and third-party meetings, calendar integration (Microsoft 365, Google, Exchange), cloud recording and transcription |
| Admin | Works with appliances and PC-based hardware, centralized room management |
Scheduling displays outside the room are included, so a Zoom Rooms scheduling display doesn't need its own paid license under the current plan.
Zoom Rooms vs "Zoom Pro"
There's no separate "Zoom Room Pro" license. Zoom Pro (a Zoom Workplace plan) is a user license for a person to host meetings. Zoom Rooms licenses a room. Many organizations need both. See Zoom Rooms vs Zoom Workplace.
License requirements
- A Zoom account with an owner or admin who can manage billing and rooms.
- Zoom Rooms certified hardware: an appliance bar or a PC with certified peripherals and a controller. See Zoom Rooms requirements.
- A room calendar resource if you want meetings to show on the room (optional but recommended). See calendar integration.
How to buy a Zoom Rooms license
- Sign in to the Zoom web portal as an account owner or billing admin.
- Go to the plans and billing area and add Zoom Rooms with the number of rooms you need.
- Choose monthly or annual billing (multi-year prepaid packages are available through Zoom sales).
- Complete checkout. The licenses appear in your account, ready to assign.
You can also buy through Zoom sales or a reseller for larger deployments.
How to add and assign a license to a room
- In the web portal, open Room Management > Zoom Rooms.
- Click Add Room, name it and choose its location.
- With available licenses in the account, the new room uses one.
- Generate an activation code and sign in on the device. See Zoom Rooms activation code.
How to remove or reassign a license
Deleting a room in Room Management frees its license for another room. Reducing the number of licenses you pay for is done in billing; it takes effect at the end of the billing period depending on your plan. If you're replacing hardware, sign the new device in to the same room instead of creating a new one.
Free, trial and demo licenses
Zoom doesn't list a permanent free Zoom Rooms license on its pricing page. Trial or demo licenses for evaluations are handled through Zoom sales. Note that BYOD rooms using a USB bar and a person's Zoom account don't need a Zoom Rooms license at all.
Total cost of a Zoom Room
| Item | Cost type |
|---|---|
| Zoom Rooms license | Per room, monthly or annual |
| Hardware | One-time: bar or kit, controller, display, mounts |
| Installation | One-time, optional |
| Support/warranty extensions | Optional |
Examples of Zoom Rooms hardware: Logitech Rally Bar Huddle + Tap IP, Neat Bar Gen 2, Poly Studio X32, with controllers like the AVer CP10 G2. See best Zoom Rooms hardware.
Want a total cost per room including hardware? Request a Zoom Rooms quote.
Related guides
- Google Meet Hardware License: Cost and How to Buy
- Teams Rooms Basic license: free, limits and how to get it
- Zoom Conference Room Connector: What It Is and Cost
- Zoom Rooms activation code: how to generate and sign in
- Zoom Rooms Design Guide: Room Types and Layouts
- Zoom Rooms for huddle rooms: equipment and setup
Outfitting several rooms, or reselling? Get a volume quote or apply for wholesale pricing →
