To use a Zoom Room, walk in and tap Join next to your scheduled meeting on the room's touch controller. To join a meeting the room wasn't invited to, tap Join, enter the meeting ID and passcode, and tap Join again. To share your screen, press Share Screen and follow the on-screen instructions, or enter the room's sharing key in the Zoom app on your laptop.
The Zoom Rooms controller
The controller is the touch panel on the table (or the touch screen on a board). Its home screen typically shows:
| Button | What it does |
|---|---|
| Meet Now / New Meeting | Starts an instant meeting in the room |
| Join | Join by meeting ID |
| Share Screen | Shows instructions and the sharing key for presenting |
| Phone | Calls a phone number, if the room has calling |
| Meeting list | Today's scheduled meetings with Join buttons |
| Settings | Room settings, behind the room passcode |
Exact labels vary by Zoom Rooms version and device. See Zoom Rooms controller.
How to join a scheduled meeting
- Book the room by adding it to the meeting invite in Outlook or Google Calendar. See calendar integration.
- When the meeting starts, tap Join next to it on the controller.
The meeting doesn't need a host present. If the room was invited, it can join directly.
How to join with a meeting ID
- Tap Join on the controller.
- Enter the meeting ID from the invite.
- Enter the passcode if asked.
- Tap Join.
Each Zoom meeting has a meeting ID, but a Zoom Room itself isn't usually joined by its own "room number." If you're trying to call another Zoom Room, invite it to a meeting or use the room's contact in the directory.
How to start a meeting
- Tap Meet Now (or New Meeting).
- Tap Invite to add people by name, email or phone number.
The meeting runs under the Zoom Room's account. Share the meeting ID from the screen with anyone who needs to join.
How to share your screen
With the Zoom app:
- On your laptop, open Zoom and click Share Screen.
- Enter the sharing key shown on the room display.
- Choose your screen or window.
Ultrasonic proximity may let your laptop detect the room automatically.
With a cable: plug into the table HDMI or USB-C input if the room has one. Content appears automatically on many setups.
Wireless casting: some rooms support AirPlay or Miracast. See wireless screen sharing.
Gallery view and layouts
During a meeting, tap the layout or view option on the controller to switch between Speaker view and Gallery view. On dual-screen rooms, you can choose what each display shows. Some rooms also support multi-camera and smart gallery views, depending on the hardware. See Zoom Rooms Intelligent Director.
Camera control
- Camera Control on the controller lets you pan, tilt and zoom the room camera if it supports PTZ.
- Presets save camera positions, such as a wide shot and a presenter shot.
- Auto-framing keeps everyone in frame on supported cameras.
- Virtual background may be available depending on the device. See Zoom Rooms virtual background.
Mute, volume and leaving
- Mute turns off the room mics.
- Stop Video turns off the room camera.
- Volume adjusts room speakers.
- Leave / End Meeting ends the room's session. If the room started the meeting, choose End for everyone or leave and assign a new host.
Joining Teams or Webex from a Zoom Room
Zoom Rooms can join some Microsoft Teams and Webex meetings if your admin has enabled interop. A Join button appears on the controller for those invites. See Zoom Rooms interop.
Quick-start card for your rooms
Print this for the table:
- Tap Join next to your meeting.
- No meeting listed? Join > enter the meeting ID.
- Share: open Zoom on your laptop > Share Screen > enter the sharing key.
- Done? Tap Leave.
Common problems
| Problem | Fix |
|---|---|
| Meeting not listed | Room wasn't invited, or calendar isn't connected |
| Sharing key doesn't work | Laptop not on a network that can reach Zoom; try again |
| Room asks for a passcode in settings | That's the room passcode set by the admin. See Zoom Rooms passcode. |
| Controller says it's not paired | See Zoom Rooms pairing code |
More fixes: Zoom Rooms troubleshooting. Setting one up? See Zoom Rooms setup. Hardware picks: best Zoom Rooms hardware, including Yealink options such as the MeetingBar A40.
Equipping more rooms for Zoom? Send us the room sizes and we'll suggest Zoom Rooms hardware that's easy for everyone to use.
Related guides
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