Installing a video conferencing system takes five stages: plan the room, mount the display and camera, run power, network and AV cables, activate the device on Teams, Zoom or Google Meet, and test from every seat. A video bar with a touch controller is a few hours of work for a competent installer. Larger rooms with ceiling mics, multiple cameras or DSPs need more planning and often an AV integrator.
1. Plan the room
| Decision | Guidance |
|---|---|
| Platform | Teams Rooms, Zoom Rooms, Google Meet or BYOD |
| Device | Video bar for huddle to medium-large; modular kit for large rooms |
| Display size | Based on farthest seat. See TV size chart |
| Camera position | Centered above or below the display. See camera placement |
| Mic coverage | Bar mics plus expansion mics for long tables |
| Power and data | Outlets and network drops at the display and table |
Measure the room, note wall construction and check where power and network already run. See conference room setup checklist.
2. Mount the display and camera
- Mount the display at the right height. See TV height guide and TV mounts.
- Mount the video bar centered above or below the display. Use the bar's wall mount, such as the Logitech Wall Mount for Video Bars, or a TV mount.
- Mount compute (if any) behind the display or in a credenza.
- Install the touch controller on the table with a table mount, such as the Logitech Table Mount for Tap.
See video bar mounting options.
3. Run cables
| Cable | From | To |
|---|---|---|
| HDMI | Bar or compute | Display(s) |
| Ethernet | Network switch | Bar or compute |
| Ethernet (PoE) | PoE switch | Touch controller, scheduling panel, PoE mics |
| Mic cables | Bar or hub | Table or ceiling mics |
| HDMI or USB-C | Table | Ingest for laptop sharing |
| Power | Outlet | Bar, display, compute |
Use plenum-rated cable above drop ceilings where code requires it. Route through table grommets and in-wall conduit. See conference room wiring and electrical requirements.
4. Network setup
- Give each room a wired connection. Avoid Wi-Fi for room systems.
- Allow outbound access to your platform's endpoints and media ports.
- Consider a separate VLAN for room devices and QoS for voice and video.
- Reserve DHCP addresses so devices are easy to find.
See Teams Rooms network requirements, Zoom Rooms requirements and bandwidth requirements.
5. Activate the platform
- Teams Rooms: Create the resource account, assign a license, then sign in on the device. See Teams Rooms setup guide.
- Zoom Rooms: Add the room in the Zoom admin portal and enter the activation code. See Zoom Rooms setup.
- Google Meet: Enroll the device in the Admin console. See Meet hardware setup.
- BYOD: Connect the USB cable to a laptop and select the device in the meeting app.
Then update firmware and enroll the device in the vendor's management tool.
6. Test every seat
- Make a test call to a remote laptop.
- Speak from every seat at normal volume. Check that the far end hears clearly and without echo.
- Check camera framing with full and partial rooms.
- Test content sharing by cable and wirelessly.
- Test the room calendar and one-touch join.
See how to test a video conferencing system.
DIY or professional install?
DIY is reasonable for a single bar on a TV with existing power and network. Use a professional installer for new cable runs, wall construction, ceiling mics, multi-display rooms, or several rooms on a schedule.
Kitting out several rooms? Send us the room list and photos and we'll quote equipment and installation planning.
Related guides
- How Much Does a Video Conferencing System Cost?
- How to Replace an Old Polycom Video Conferencing System
- Jabra PanaCast 50 Video Bar System alternatives compared
- Jabra PanaCast 50 Video Bar System vs Poly Studio X52
- Best Conference Cameras for Microsoft Teams Rooms
- Conference Room Audio-Visual (AV) Systems Explained
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