The best conference room setup for most offices is an all-in-one video bar mounted at the display, a touch controller on the table, and a commercial display sized to the room. Small rooms need only the bar. Medium rooms often add one expansion mic, and large rooms add more mics or a PTZ camera. Choose an appliance (Teams Rooms or Zoom Rooms) bar if you want one-touch join, or a USB bar if people will run meetings from their laptops.
Recommended setups at a glance
| Room | Seats | Recommended core kit | Kit price |
|---|---|---|---|
| Huddle | 2-6 | Logitech Rally Bar Huddle + Tap IP | $3,199 |
| Small | 4-8 | Neat Bar Generation 2 (includes Neat Pad) | $4,790 |
| Small-medium | 6-12 | Logitech Rally Bar Mini + Tap IP | $4,399 |
| Medium-large | 10-20 | Logitech Rally Bar + Tap IP | $5,199 |
| Large / boardroom | 16+ | Poly Studio X72 + Poly TC10 + table mics | $6,791+ |
| BYOD (any small room) | 2-8 | Poly Studio R30 or Logitech MeetUp 2 | $456-$1,079 |
Prices are our current list for the devices shown and exclude the display, mounts and installation.
Huddle rooms (2-6 people)
Use a compact appliance bar with a 120° lens so people sitting close to the screen stay in frame. The Rally Bar Huddle + Tap IP runs Teams Rooms, Zoom Rooms or Google Meet without a PC. Pair it with a 50-55 inch display.
Budget alternative: a USB bar like the Poly Studio R30 driven by the user's laptop. See huddle room setup.
Small rooms (4-8 people)
The Neat Bar Generation 2 ships with Neat Pad and supports Teams, Zoom and Google Meet. The Poly Studio X32 is a strong alternative that runs on a single PoE++ cable. Use a 55-65 inch display. See small conference room setup.
Medium rooms (6-12 people)
Here the far end of the table is 12-16 feet (3.5-5 m) from the camera, so motorized pan/tilt or higher-resolution optics help. The Rally Bar Mini + Tap IP or Poly Studio X52 cover this range. If the table is long, add one expansion mic such as the Logitech Rally Mic Pod. Use a 65-75 inch display. See medium conference room setup.
Medium-large rooms (10-20 people)
The Rally Bar + Tap IP has a motorized PTZ with 15x zoom and accepts Rally Mic Pods. Two mic pods usually cover a 16-20 seat table. Consider dual 75 inch displays so content and people show side by side.
Large rooms and boardrooms (16+ people)
Large rooms need a dual-camera or PTZ system plus distributed mics. Options:
- Poly Studio X72 with Poly Studio A2 Table Microphones
- Neat Bar Pro with Neat Pad Pro
- A modular system: Logitech Rally Plus or Poly G7500 with ceiling or table mics
See large conference room setup and boardroom video conferencing.
Teams vs Zoom vs BYOD
| If your company uses... | Choose |
|---|---|
| Microsoft Teams | A Teams Rooms certified bar and controller. See best Microsoft Teams Rooms devices |
| Zoom | A Zoom Rooms certified appliance. See best Zoom Rooms hardware |
| Both | Pick the main platform for the room; Teams Rooms and Zoom Rooms can each join the other's meetings. See conference room setup for both Teams and Zoom |
| Many platforms, guests run meetings | A USB/BYOD bar. See BYOD conference rooms |
Most bars listed above support Teams and Zoom on the same hardware; you choose the platform during setup.
Everything else the room needs
- Display: commercial display sized with our TV size chart
- Mount: a bar mount above or below the screen (video bar mounting)
- Network: wired Ethernet for the bar and a PoE port for the controller
- Content sharing: HDMI ingest or wireless sharing (wireless screen sharing)
- Licenses: Teams Rooms or Zoom Rooms room license (Teams Rooms Basic, Zoom Rooms license cost)
- Acoustics: soft surfaces to cut echo (conference room acoustics)
Full list in our conference room setup checklist.
Not sure which tier your room falls in? Send us the dimensions and seat count and we'll spec it for you.
Related guides
- Logitech Microsoft Teams Rooms Systems by Room Size
- Best Conference Cameras for Microsoft Teams Rooms
- Google Meet Series One Room Kits by Lenovo: Sizes and Parts
- How to set up and enroll Google Meet hardware
- Logitech Rally Bar + Tap IP: price, specs, room size
- Logitech Rally Bar Huddle + Tap IP: price, specs, room size
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