The simplest way to record a meeting in a conference room is to use the meeting platform's cloud recording (Teams, Zoom or Google Meet), started by the organizer or another participant with recording rights. The room's camera and microphones feed the call, so the recording captures the room. For recordings without a video call, or for higher-quality output, record locally from a room PC or capture device.
Option 1: Platform cloud recording
| Platform | How it's started | Notes |
|---|---|---|
| Microsoft Teams | Organizer or allowed participant starts recording from their app | Saved to OneDrive/SharePoint per tenant policy. Room devices generally can't start recordings on their own |
| Zoom | Host starts cloud recording; Zoom Rooms can record when allowed by admin settings | Requires a plan with cloud recording |
| Google Meet | Organizer or allowed participants record from their device | Requires an eligible Workspace edition; saved to Drive |
Recording features depend on your license and admin policy, so check current documentation for your plan.
Steps
- Confirm your plan and admin policy allow recording.
- Join the meeting from the room as usual.
- Have the organizer (or another permitted attendee) start recording from a laptop or phone, or from the room controller where supported.
- Announce the recording. Most platforms show a recording notice to all attendees.
- Stop recording and confirm where it's saved.
Option 2: Local recording from a room PC
Useful for lectures, training and sessions with no remote attendees.
- Connect the room camera and audio to a PC over USB.
- Use recording software (OBS Studio, a platform's local recording, or a lecture capture app).
- Select the room camera and mic as sources; add a screen capture for content.
- Record to local storage, then upload to approved storage.
Option 3: Pro capture and streaming
For auditoriums, churches and training centers, a pro PTZ camera with HDMI, SDI or network outputs feeds a recorder or switcher. The AVer PTZ310UV2 supports RTSP, RTMP, SRT and NDI|HX3. See what is AV over IP.
Getting good audio in recordings
Audio matters more than video in a recording. Make sure every seat is within mic range. Add expansion mics or ceiling mics, such as the Yealink CM20. See meeting room audio recording.
Consent and policy
- Laws on recording conversations vary by state; some require all parties to consent. Get advice for your jurisdiction.
- Post signage in rooms where recording is common.
- Follow your retention policy and delete recordings you don't need.
- Schools and healthcare have extra rules. See FERPA and classroom recording and HIPAA and telehealth hardware.
Hardware that helps
| Need | Product |
|---|---|
| Room camera + audio for calls and cloud recording | Logitech Rally Bar |
| Whiteboard capture | Logitech Scribe |
| Presenter tracking for training recordings | Yealink UVC86, Poly Studio E60 |
| Pro outputs for capture | AVer PTZ310UV2 |
Setting up a room that records reliably? Tell us how you'll use the recordings and we'll recommend the setup.
Related guides
- How to Join Microsoft Teams Meetings from a Zoom Room
- How to Make Remote Participants Feel Included in Meetings
- How to Live Stream a Meeting From a Conference Room
- Council Chamber Hybrid Meetings: Cameras, Audio, Streaming
- How to Live Stream School Board Meetings: Equipment Guide
- How to Set Up a Conference Room for Video Meetings
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