The simplest way to live stream a meeting from a conference room is to use your meeting platform's streaming features: Zoom can stream a meeting or webinar to YouTube, Facebook or a custom RTMP service, and Microsoft Teams town halls broadcast to large audiences. For more control, connect the room's camera and audio to a computer running streaming software like OBS, or use a PTZ camera that streams directly over RTMP or SRT.
Pick your approach
| Approach | Best for | What you need |
|---|---|---|
| Meeting platform streaming | Board meetings, internal all-hands, simple public meetings | Room system + platform account with streaming enabled |
| Webinar or town hall | Large audiences, registration, Q&A | Zoom Webinars or Teams town halls license |
| Computer + streaming software | Branded streams, multiple cameras, titles | PC with OBS or similar, USB or capture input |
| Direct-from-camera streaming | Simple fixed streams with no computer | PTZ camera with RTMP/SRT output |
Steps: stream a Zoom meeting from the room
- Enable live streaming in the Zoom web portal (account or user settings, under In Meeting (Advanced)). Choose YouTube, Facebook, Workplace or a custom service.
- For a custom service, get the stream URL, stream key and viewing link from your streaming platform.
- Schedule the meeting from the account that will host, and invite the room.
- Start the meeting from the room. The host starts the stream from the Zoom desktop app or web (More > Live on...), since room controllers may not offer the option.
- Check the stream on a separate device before the meeting begins, with its audio muted.
- Stop the stream at the end, then end the meeting.
Exact menus change; check Zoom's support pages for the current steps.
Steps: stream with a computer and OBS
- Connect the camera to the computer. A USB camera or video bar in USB mode shows up as a webcam. PTZ cameras can also connect over HDMI or SDI capture, or NDI on the network.
- Connect audio. Use the room's speakerphone or bar over USB, or take a feed from a mixer into a USB audio interface.
- Set up a scene in OBS with the camera, audio and any slides or titles.
- Enter the stream key from YouTube, Facebook, Vimeo or your platform.
- Set output: 1080p at 30 fps, around 4,500-6,000 kbps video bitrate is a common starting point. Check your platform's recommended settings.
- Test with a private or unlisted stream.
- Go live, and monitor on a separate device.
To include remote speakers, run the meeting on the same computer and capture its window and audio, or use a meeting platform's own streaming option.
Camera and audio tips
- PTZ presets for the speaker, the table and a wide shot. The AVer CAM520 Pro3, Yealink UVC86 and AVer PTZ310UV2 all have optical zoom.
- Streaming outputs. The AVer PTZ310UV2 supports RTMP, SRT and NDI|HX3 directly. See AVer camera VISCA and NDI control.
- Video bars like the Logitech Rally Bar work well for streaming the meeting itself, with auto-framing.
- Audio matters most. A video bar's mics are fine for a small room. For larger rooms, add expansion mics. See how to improve audio in a large conference room.
Network
Streaming adds an upload stream on top of the meeting. Use wired Ethernet and plan several Mbps of upload beyond the call itself. See network bandwidth for video calls.
Common mistakes
- Not enabling streaming in advance in the platform settings.
- Echo from monitoring the stream with sound on in the room.
- Copyrighted music in pre-roll, which can get streams muted or blocked.
- No consent notice. Tell participants the meeting is streamed, and follow open-meeting or recording rules that apply to you.
- No backup recording. Record locally or in the cloud too. See how to record meetings in a conference room.
Related: school board meeting live stream, city hall council meeting streaming and all-hands town hall rooms.
Want a room that streams with one button? Tell us how you'll use it and we'll design the setup.
Related guides
- Church live stream camera setup guide
- How to Live Stream School Board Meetings: Equipment Guide
- Funeral Home Live Streaming: Cameras, Audio and Setup
- Church Live Stream Audio Setup: Mixes, Mics and Sync
- Best Cameras for Church Live Streaming (PTZ and Budget)
- AVer Camera Default IP Address, Username and Password
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