To set up a conference room TV for video calls, mount the display at seated eye level, mount a video bar directly above or below it, connect the bar (or room PC) to the TV by HDMI, and give the bar network and power. For laptop-based rooms, run one USB-C or USB cable and one HDMI cable to the table. Then turn on HDMI-CEC so the room can wake the TV, and disable TV features that interfere, like auto-sleep and overscan.
What you need
| Item | Notes |
|---|---|
| TV or commercial display | Sized to the farthest seat; see TV size chart |
| Mount | Wall mount, TV cart or stand; see TV mounts |
| Video bar | Camera, mics and speaker in one; see best video bars |
| Bar mount | Attaches above or below the TV, e.g. Logitech TV Mount for Video Bars |
| Cables | HDMI, USB, Ethernet, power |
| Touch controller | For appliance rooms |
Two ways to set up
BYOD (laptop runs the meeting) A USB bar such as the Logitech MeetUp 2 connects to the TV for audio/video only if needed, and to the laptop by USB. The laptop sends its screen to the TV by HDMI. People run Teams, Zoom or Meet on their own laptop.
Appliance (bar runs the meeting) A bar such as the Logitech Rally Bar Huddle connects to the TV by HDMI and to the network by Ethernet. A touch controller on the table starts meetings. No laptop needed.
Not sure which? See Teams Rooms vs BYOD.
Setup steps
- Mount the TV. Center it on the wall. The center of the screen should sit near seated eye level; see TV height guide.
- Mount the video bar. Below the TV in small rooms, above in medium and large rooms. Keep it centered.
- Run cables before final mounting. Power for TV and bar, Ethernet to the bar, HDMI from bar or PC to the TV, and USB/HDMI to the table for laptops.
- Connect the bar to the TV by HDMI (appliance rooms), using HDMI 1 or the input you'll set as default.
- Connect the table cable for laptops: HDMI, or a one-cable USB-C link such as the Logitech Active USB Cable.
- Power on and configure the bar: choose BYOD or Teams/Zoom/Meet mode, sign in, pair the controller.
- Adjust TV settings (below).
- Run a test call with someone remote and check video, audio and sharing. See how to test a video conferencing system.
Wiring diagrams: conference room wiring and Logitech wiring diagrams.
TV settings to change
| Setting | Set to | Why |
|---|---|---|
| HDMI-CEC (Anynet+, SimpLink, Bravia Sync etc.) | On | Lets the bar wake the TV and switch inputs |
| Auto power off / eco sleep | Off or long timeout | Prevents "no display" errors mid-meeting |
| Overscan / picture size | Just scan / screen fit / 1:1 | Shows the full image with no cropped edges |
| Picture mode | Standard or calibrated | Avoids oversaturated "vivid" modes |
| TV speakers | Off if the bar has speakers | Prevents double audio and echo |
| Default input | The bar's HDMI port | Room comes up ready |
| Software updates and pop-ups | Off or scheduled | Avoids interruptions in meetings |
TV control options
- HDMI-CEC: the simplest. Most video bars use CEC to wake the TV when a meeting starts and put it to standby later.
- Remote control: keep a labeled TV remote in the room as a backup.
- Touch controller: in Teams Rooms and Zoom Rooms, the controller manages meetings; CEC handles the TV.
- Network or RS-232 control: commercial displays support control systems for larger rooms. See commercial display vs TV.
Troubleshooting quick fixes
| Problem | Fix |
|---|---|
| No picture from the bar | Check input, try another HDMI cable or port |
| TV won't wake | Enable CEC on the TV; some TVs need CEC enabled per input |
| Image cropped | Turn off overscan |
| Echo | Turn off TV speakers or laptop audio; see fix echo |
| Laptop won't display | See connect a laptop to a conference room TV |
For full TV-based setups, see how to video conference on a TV and dual display rooms.
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