An architecture firm presentation room needs a large, sharp 4K display (or two) for drawings and renderings, fast wired and wireless sharing from design workstations, a camera and microphones good enough for client reviews over Teams or Zoom, and ideally a touch board or whiteboard camera for marking up plans live. The display and content path matter more here than in a typical conference room, because fine linework and color are the whole point.
What this room needs
| Need | Why it matters for architects | What to choose |
|---|---|---|
| Large 4K display | Drawings have thin lines and small text | 75 to 86 inch 4K commercial display, or dual displays |
| Second display | Show remote clients and the drawing at the same time | Dual-display capable bar or room system |
| Annotation | Mark up plans during review | Interactive touch board, or a whiteboard camera for sketches |
| Content sharing | Models and renders come from heavy workstations | Wired HDMI/USB-C input plus wireless sharing |
| Camera | Clients want to see the team and physical models | Wide-angle bar plus a companion or document camera |
| Audio | Discussions move around the table and the model | Bar mics plus extension mics for long tables |
Sharing large files and 3D models
Screen sharing in Teams or Zoom compresses content, so remote clients will see less detail than the room does. For critical reviews:
- Share the native application window, not the whole desktop, so the meeting app can prioritize it.
- Send the PDF set ahead of time so clients can zoom locally.
- Use a wired connection for the presenting workstation where possible.
- For in-room only presentations, connect the workstation directly to the display at full 4K.
See content sharing in meeting rooms and how to connect two displays to a video bar.
Showing physical models and sketches
A wide room camera rarely shows a model well. Options:
- A whiteboard camera like the Logitech Scribe shares a physical whiteboard sketch to the meeting.
- A PTZ camera with presets can zoom to a model table.
- A document camera handles small sketches and samples; see AVer document cameras.
Typical rooms and recommended setups
| Room | Seats | Setup |
|---|---|---|
| Small review room | 4-6 | Neat Board 50 all-in-one touch board |
| Client presentation room | 8-14 | Logitech Rally Bar 2 with dual 4K displays, Logitech Scribe for the whiteboard |
| Large touch-first room | 8-14 | Neat Board Pro (65 inch) or Yealink MeetingBoard 86 Pro |
| Pin-up / crit space | 15-30 | PTZ camera such as the Logitech Rally AI Camera Pro, ceiling mics, large display |
Lighting and acoustics
Presentation rooms often have dimmable lighting for screens. Keep enough front light on faces when the camera is in use, and avoid pointing the camera at a glass wall or window. Hard concrete and glass finishes, common in design offices, cause echo; add acoustic panels where you can.
Related: best interactive displays, dual-display conference room and engineering firm design review room.
Planning a client presentation room? Send us the room size and how you present and we'll recommend the display and camera setup.
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