To clean conference room equipment, power it down, wipe surfaces with a microfiber cloth lightly dampened with water or an approved cleaner (commonly 70% isopropyl alcohol for hard surfaces), never spray liquid directly onto a device, and keep moisture out of openings like mic grilles, speaker fabric and ports. Always check the manufacturer's cleaning guidance, since approved products differ by device and finish.
What you need
- Lint-free microfiber cloths (several)
- Distilled water
- 70% isopropyl alcohol wipes or solution, if the manufacturer allows
- A soft brush or can of compressed air (use gently, held upright)
- Lens cleaning cloth for cameras
- Screen-safe cleaner for displays
Avoid bleach, ammonia, abrasive pads and paper towels on screens and lenses unless the maker says otherwise.
Step-by-step
- Power down or put devices in standby so you don't trigger touch actions or burn yourself on hot surfaces.
- Dust first. Use a dry cloth or soft brush on vents, mic grilles and speaker fabric.
- Touch controllers. Wipe the screen with a cloth dampened with an approved cleaner. Don't let liquid pool at the edges. Controllers like the Logitech Tap and Neat Pad Generation 2 are the most-touched devices in the room.
- Table microphones and speakerphones. Wipe the housing and mute button; don't soak the grille. The Poly Studio Table Microphone uses Microban antimicrobial plastics, but it still needs regular cleaning.
- Camera lens. Use a dry lens cloth. If smudged, put a small amount of lens cleaner on the cloth, not the lens.
- Displays. Turn off the screen, then wipe gently with a dry microfiber cloth, or a screen-safe cleaner on the cloth.
- Remotes, keyboards and cables. Wipe with approved disinfectant wipes, squeezed nearly dry.
- Let everything dry fully before powering on.
How often
| Item | Frequency |
|---|---|
| Touch controllers, remotes, mute buttons | Daily in busy rooms; between users in healthcare |
| Table mics, speakerphones | Daily to weekly |
| Tables, chairs, cables | Daily |
| Displays | Weekly or when smudged |
| Camera lens | When smudged; check monthly |
| Vents and fans | Monthly dusting |
Common mistakes
- Spraying cleaner directly onto a touchscreen or bar.
- Using household glass cleaner with ammonia on anti-glare screens.
- Soaking fabric speaker covers, which can stain or damage drivers.
- Wiping a camera lens with a shirt or paper towel.
- Cleaning while devices are on, sending random touch commands.
Healthcare and high-traffic spaces
Clinics, schools and shared offices may need hospital-grade disinfectants. Check that the product is on the device maker's approved list before using it, since some disinfectants damage plastics and coatings. See healthcare video conferencing and how to set up a telehealth cart.
Accessories that make cleaning easier
- Mounted controllers are easier to wipe than loose ones: Logitech Table Mount for Tap
- Ceiling mics remove a high-touch item from the table: Yealink CM20
- Mounted bars keep dust and hands off the camera: Logitech Wall Mount for Video Bars
Planning easy-to-clean rooms for a clinic or campus? Tell us about the spaces and we'll suggest low-touch layouts.
Related guides
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